Avaya CallPilot 2.5 Unified Messaging Podręcznik Użytkownika Pobierz pdf (Strona 20)

Creating and sending fax batch messages

To send customized CallPilot fax messages to multiple recipients you can use Microsoft

Word's Mail Merge and send your print job to the Nortel Fax Batch printer. You must be

familiar with Microsoft Word's Mail Merge functionality to use this feature. Consult your

MS Word documentation. Note that the CallPilot Fax Batch feature is only available to

CallPilot Desktop and Web users who install the Nortel Fax Batch Print Driver.

To use Mail Merge with CallPilot, you will need your main document (the file you want to

send to your recipients) and a data source document which contains recipient

information such as names and fax numbers.

Your Callpilot Desktop Messaging installation includes an example Microsoft Word data

source named Data.doc and an example Microsoft Word main document named

Sample.doc. Each of these are examined below to explain the batch fax procedure.

Accessing and modifying the example Data source document

The Data.doc file consists of a Microsoft Word table. It is organized in columns, with one

row for each recipient. The following column headers exist in the sample: ToFax,

ToName, DelReceipt, DelType, ToCompany, and ToPhone. These column headers can

be modified, deleted and new columns can be added. The column header names

serve as tags that can be inserted into the main document to customize the fax for each

recipient or to direct CallPilot how to handle the fax.

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Avaya CallPilot 2.5 Unified Messaging Podręcznik Użytkownika Strona 20